SECTION 2: NOTICE TO BIDDERS

1.    INSTRUCTIONS TO BIDDERS

1.1   Submission of bid

The RFT submissions will close at 12h00 on Thursday, 22 October 2026 and all RFT documentation must be sealed in a clearly marked envelope and placed in the tender box.

Bids shall be clearly marked with the RFT reference number and sealed in an envelope when placing in the tender box and addressed to:

SANRAL: Central Operations Center

36 Assegaai Wood Road

ROOIHUISKRAAL EXT. 39

CENTURION

0157

SANRAL

1.1.1     Bidders must submit one original hard copy and electronic copy (e.g. on compact disk or memory stick). Additional supporting information can be provided in a separate file and cross-referenced in the main submission. The RFT envelope must also contain the Bidder’s details on the back of the envelope.

1.1.2   No bid may be withdrawn after it has been submitted to SANRAL unless the Bidder so requests in writing and such request is received by SANRAL before the scheduled closing date. All bids received by SANRAL on or before the scheduled closing date and time shall be valid and binding for a period of 90 (ninety) working days calculated from the last scheduled closing date (“validity period”). During the validity period or any extensions to the validity period, bid prices shall remain firm save only for cost variations as are measurable by the permissible contract price adjustments as set out elsewhere in this document.

1.1.3   No telegraphic, e-mailed or faxed bids will be accepted. 

1.1.5   Properly motivated alternatives may be submitted but will only be considered if a compliant offer has been submitted.  The alternative shall be approached and priced to the same detail as required by this RFT.

1.1.6    Bidders will be judged on the basis of the information submitted by the due date as well as additional information as may have been requested by SANRAL. A Bidder will be disqualified for the furnishing of, misleading or incorrect information, which SANRAL may rely upon in the selection of a preferred Bidder.

1.1.7    Bidders must ensure that their bids contain all documents as specified in this RFT.

1.2      Clarification

If a Bidder considers that any of the RFT documents are deficient in any respect and require clarification, or if any words or figures are indistinct or ambiguous, or should Bidders have any queries regarding this document they may contact SANRAL by e-mail using the contact information stated in the SBD 1 Form.

Enquiries will close at 11h00 on Thursday, 15 October 2026. SANRAL will not be obliged to respond to any queries received after this date. No unauthorised alteration, addition or note entered by the Bidder in the RFT documents shall modify the issued RFT.

1.3 Compulsory Formal Briefing

A compulsory briefing session will be conducted via a virtual platform on Monday ,05 October 2026, at 12H00 where the project will be presented. Any tender queries must be emailed to the SANRAL contact person indicated in SBD 1 Form. No bids will be accepted from bidders who did not attend the compulsory briefing meeting. Any bidder arriving late at the briefing meeting will not be permitted to attend the briefing meeting 

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/389616797626178?p=qBVglLVUG8akNoyfmG

Meeting ID: 389 616 797 626 178

Passcode: kA6k23nS

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