1. INSTRUCTIONS TO BIDDERS

1.1   Submission of bid

The RFT submissions will close at 12H00 on Friday, 04 September 2026 and all RFT documentation must be sealed in a clearly marked envelope and placed in the tender box.

Bids shall be clearly marked with the RFT reference number and sealed in an envelope when placing in the tender box and addressed to:

SANRAL:          Gauteng Provincial Office (former Northern Region)

                      38, 44Ida Street

Lynnwood Glen, Pretoria

                      0081

Tender Box location: Reception Area

1.1.1     Bidders must submit one original plus one hard copy and electronic copy (memory stick). Additional supporting information can be provided in a separate file and cross-referenced in the main submission. The RFT envelope must also contain the Bidder’s details on the back of the envelope.

1.1.2   No bid may be withdrawn after it has been submitted to SANRAL unless the Bidder so requests in writing and such request is received by SANRAL before the scheduled closing date. All bids received by SANRAL on or before the scheduled closing date and time shall be valid and binding for a period of 90 (ninety) calendar days calculated from the last scheduled closing date (“validity period”). During the validity period or any extensions to the validity period, bid prices shall remain firm save only for cost variations as are measurable by the permissible contract price adjustments as set out elsewhere in this document.

1.1.3   No telegraphic, e-mailed or faxed bids will be accepted. 

1.1.5   Properly motivated alternatives may be submitted but will only be considered if a compliant offer has been submitted.  The alternative shall be approached and priced to the same detail as required by this RFT.

1.1.6    Bidders will be judged on the basis of the information submitted by the due date as well as additional information as may have been requested by SANRAL. A Bidder will be disqualified for the furnishing of, misleading or incorrect information, which SANRAL may rely upon in the selection of a preferred Bidder.

1.1.7    Bidders must ensure that their bids contain all documents as specified in this RFT.

1.2      Clarification

If a Bidder considers that any of the RFT documents are deficient in any respect and require clarification, or if any words or figures are indistinct or ambiguous, or should Bidders have any queries regarding this document they may contact SANRAL by e-mail or fax only using the contact information stated in the SBD 1 Form.

Enquiries will close at 16h00 on Tuesday, 25 August 2026. SANRAL will not be obliged to respond to any queries received after this date. No unauthorised alteration, addition or note entered by the Bidder in the RFT documents shall modify the issued RFT.

1.3      Formal Briefing

A compulsory briefing session will be conducted Virtually on Tuesday, 11 August 2026, at 11H00 for a period of ± 2 hours. The briefing session will start punctually, and information will not be repeated for the benefit of Bidders arriving late.

Bidders must send an email to the contact person to request for link to join the meeting, Closing date for the request is 2 days prior to the Briefing Session.

Late arrivals (15 Minutes late) will not be allowed to participate in the meeting, and their submissions shall be declared non-responsive. A Bidder’s representative cannot represent more than one Bidder at the tender briefing meeting.